GUIDANCE FOR STUDENTS & PARENTS
INTRODUCTION

It is the aim of The City of Leicester College to make the examination experience as stress-free and successful as possible for all candidates.

Hopefully, this booklet will prove informative and helpful for you and your parents. Please read it carefully and show it to your parents so that they are also aware of the examination regulations and the procedures to follow in the event of any problems occurring.

The awarding bodies (or examination boards) set down strict rules which must be followed for the conduct of examinations and The City of Leicester College is required to follow them precisely. You should therefore, pay particular attention to the Notice to Candidates that is printed at the back of this booklet.

Some of the questions you may have are answered at the back of this booklet. If there is anything you do not understand or any question that has not been addressed, PLEASE ASK.

If you or your parents have any queries or need help or advice at any time before, during or after the examinations please contact:

The Examinations Officer - Mrs Sheree Potter (in the exams office along the language corridor)

The school telephone number is: 0116 241 3984.

Remember – we are here to help. Please help us to help you by making sure you know what you need to do!

GOOD LUCK

BEFORE THE EXAMINATIONS

STATEMENTS OF ENTRY:

• All Candidates receive a statement of entry from school indicating the subjects they are being entered for and the levels of entry, where applicable. Please check that these are correct. Some subjects only have one tier of entry, some have Foundation or Higher tiers and Mathematics has Foundation, Intermediate and Higher tiers. Particularly check that all personal details (date of birth, spelling of names) are accurate as these will appear on certificates and it may be difficult to change them once certificates are awarded.

EXAMINATION BOARDS

• The School uses the following Examination Boards: AQA, Edexcel, OCR and WJEC.

CANDIDATE NAME:

• Candidates are entered under the name format of First Name + One middle initial + (Legal) Surname, e.g. Adam J. Smith.

CANDIDATE NUMBER:

• Each candidate has a four-digit candidate number. This is the number you will enter on examination papers. It will appear next to your name on seating plans and examination registers. Your candidate number is on the front of this booklet. Please learn it.

UCI:

• In addition to a candidate number, each candidate must have a Unique Candidate Identifier (12 numbers and 1 letter) which is shown on the top of statements of entry. This number will usually begin with the Centre Number (25214) unless you have transferred from another school that had already issued your UCI. Your UCI is used for administration purposes and it is not necessary for you to remember it.

TIMETABLES

• A copy of the school’s examination session timetable will be available on the school website when they are published. You will also receive an individual timetable showing your own specific examinations with details of date, time, duration of exam, venue and seat number. Check it carefully. If you think something is wrong see your subject teacher in the first instance and ask them to inform the exams office of the change in writing.

• If you have a clash on your individual timetable where you are seated at a morning session when the main group of students will be taking their exam in the afternoon or vice versa, you will need to be isolated during the break between morning and afternoon exams. You can play an I-pod or mp3 player but you must not use your mobile phone. You will also be required to bring a packed lunch. Should you need to do to the toilet you will be escorted by the invigilator(s) in the isolation room. May I suggest you use this time to revise for your next exam.

CONTACT NUMBERS

• Please check that school has at least one up-to-date contact number for you.

EQUIPMENT

• Make sure you have all the correct equipment before your examinations. Check the regulations in the Notice to Candidates and the information on the following pages.

DURING THE EXAMINATIONS

EXAMINATION REGULATIONS

• A copy of the “Notice to Candidates”, which is issued jointly by all the Examining Boards, is printed at the back of this booklet. All candidates must read this carefully and note that to break any of the examination rules or regulations could lead to disqualification from all subjects. The school must report any breaking of regulations to the examination board.

ATTENDANCE AT EXAMINATIONS

• Candidates are responsible for checking their own timetable and arriving at school on the correct day and time, properly dressed and equipped. Candidates must arrive 15 minutes prior to the start time of their examination but preferably 30 minutes before the exam start time. If you have arrived on time you will be relaxed and more comfortable for the examination ahead of you. Please wait quietly outside your exam room until you are invited to enter by the examination invigilators. DO NOT ‘BLOCK’ THE ENTIRE CORRIDOR, PLEASE QUEUE TO ONE SIDE.

• Candidates who arrive late for an examination may still be admitted but will not receive any additional time. If special consideration applies then you must speak to the Examinations Officer (see ABSENCE FROM EXAMINATIONS).

• Comfortable clothes should be worn during the examinations. Layers are best so that you can remove one if hot or put it back on if you cool down. Overcoats / outdoor jackets are not allowed to be worn during the examination.

• All items of equipment, pens, pencils, mathematical instruments, etc. should be visible to the invigilators at all times. You must either use a transparent pencil case or clear plastic bag.

• Pens must be black ink or ballpoint only. No erasers or correction pens are allowed.

• For Mathematics, Science and Business Studies exams, students should make sure their calculators conform to the examination regulations. If in doubt, check with your teacher. Remove any covers or instructions and make sure batteries are new.

• Please make sure that any watch alarms are turned off.

• Do not attempt to communicate with or distract other candidates.

• Examination regulations are very strict regarding items that may be taken into the examination room (see FAQs at the end of this booklet). If you break these rules you will be disqualified from the examination.

• Mobile telephones MUST NOT BE BROUGHT INTO THE EXAMINATION ROOM. If a mobile phone (or any other type of electronic communication or storage device) is found in your possession during an examination (even if it is turned off) it will be taken from you and a report made to the appropriate exam board. No exceptions can be made.

• No food or drink, except for water in a clear bottle with the label removed, is allowed in the examination rooms.

• Please do not write on examination desks. This is regarded as vandalism and appropriate action will be taken.

• Do not draw graffiti or write offensive comments on examination papers – if you do the examination board may refuse to accept your paper.

• Listen carefully to instructions and notices read out by the invigilators – there may be amendments to the exam paper that you need to know about

• Check you have the correct question paper – check the subject, paper and tier of entry.

• Read all instructions carefully and number your answers clearly.

• Candidates must stay in the examination room for at least one hour after the published start time of the exam (or for the duration of the exam if it is less than one hour). You will not be allowed to leave an examination room early. If you have finished the paper use any time remaining to check over your answers and that you have completed your details correctly.

• At the end of the examination all work must be handed in – remember to cross out any rough work. If you have used more than one answer book or loose sheets of paper ask for a tag to fasten them together in the correct order.

• Invigilators will collect your exam papers before you leave the room. Absolute silence must be maintained during this time. Remember you are still under examination conditions until you have left the room.

• Question papers, answer booklets and additional paper must NOT be taken from the exam room.

• Remain seated in silence until told to leave the examination room. Please leave the room in silence and show consideration for other candidates who may still be working.

• If the fire alarm sounds during an examination the examination invigilators will tell you what to do. Don’t panic. If you have to evacuate the room you will be asked to leave in silence and in the order in which you are sitting. You will be escorted to a designated assembly point. Leave everything on your desk. You must not attempt to communicate with anyone else during the evacuation. When you return to the exam room do not start writing until the invigilator tells you to. You will be allowed the full working time for the examination and a report will be sent to the awarding body detailing the incident.

INVIGILATORS

• The school employs external invigilators to conduct the examinations. Students are expected to behave in a respectful manner towards all invigilators and follow their instructions at all times.

• Subject specialist teachers will normally be present at the start of an examination only.

• Invigilators are in the examination rooms to supervise the conduct of the examination. They will distribute and collect the examination papers, tell candidates when to start and finish the examination, hand out extra writing paper if required and deal with any problems that occur during the examination, for example if a candidate is feeling ill.

• Please note that invigilators cannot discuss the examination paper with you or explain the questions.

• Pupils who are disruptive or behave in an unacceptable manner will be removed from the examination room by invigilators and members of the College Leadership Team.

ABSENCE FROM EXAMINATIONS

• If you experience difficulties during the examination period (e.g. illness, injury, personal problems) please inform school at the earliest possible point so we can help or advise you.

• Only in ‘exceptional circumstances’ are candidates allowed special consideration for absence from any part of an examination. It is essential that medical or other appropriate evidence is obtained on the day by the candidate/parent and given to the Examination Officer without delay in all cases where an application is to be made for special consideration. A self-certification form (JCQ/ME Form 14) is at the back of this booklet or can be obtained from the Examinations Officer which can be countersigned by your doctor or nurse.

• For the award of a grade by special consideration, where a student misses part of an examination through illness or personal misfortune, a minimum of 35% of the examination (including coursework) must be completed.

• Parents and candidates are reminded that the school will require payment of entry fees which are printed on the statement of entry should a candidate fail to attend an examination without good reason and without informing the school. Failure to pay may result in your examination results being withheld.

• Please note that misreading the timetable will not be accepted as a satisfactory explanation of absence.

• It is sensible to make your own calendar of revision and actual exams. Get another member of the family or a friend to double check that you have not made a mistake!

AFTER THE EXAMINATIONS

NOTIFICATION OF RESULTS

• Results will be available for collection on:

• If you wish any other person (including family members) to collect your results on your behalf, you must give your written authorisation to school before results day.

• Candidates who do not collect their results on results day will be able to collect them from the college reception during the new school year.

• No results will be given out by telephone under any circumstances.

AFTER YOUR RESULTS

• If you need post-results advice, Connexions Service staff and The City of Leicester College teaching staff will be available on Results Day. Connexions may also ask you to complete details of your destination after The City of Leicester College (i.e. further education, employment).

• The City of Leicester College does not enter former pupils for re-sits in November. If you need to re-sit an examination you should speak to the Connexions staff on Results Day or soon afterwards.

PRESENTATION OF CERTIFICATES

• A Presentation Evening will take place in November when it is hoped that you will be able to attend to receive your certificates. Invitations to students and their parents will be sent out with full details nearer the time.

• Students who are unable to attend Presentation Evening will receive notification that their certificates are in college by second class post. It is the students’ responsibility to ensure that the college has correct address details. The City of Leicester College does not take responsibility for lost certificates.

• After one year examination boards WILL NOT re-produce certificates. PLEASE LOOK AFTER YOUR CERTIFICATES CAREFULLY. THEY ARE THE ONLY PROOF OF GRADES GAINED YOU WILL HAVE. FOR EMPLOYERS OR COLLEGES & UNIVERSITIES.

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